Examples
Here are examples of what an AI employee can do with the software staffing agencies use. Each one is set up around how your office works and what you want to approve.
If you use Bullhorn for your temps and TextUs for texting, your AI employee can text the open shift to every available temp who fits the order and give it to the first who says yes. You see who took it before anyone tells the client.
If you use Avionté for assignments and RingCentral for texting, your AI employee can text each temp the evening before with the start time and address and ask for a yes. At the hour you set, you get the names of anyone who hasn't confirmed, so you can line up a backup.
If you use Zoho Workerly for clock-ins and Gmail for the office email, your AI employee can text any temp who hasn't clocked in a quarter hour after the shift starts. If there's still no clock-in and no answer, it drafts an email to the client's supervisor saying you are on it and offering a replacement. The email waits for your okay. Later you can let it go out on its own.
If you use Connecteam for the time clock and TextUs for texting, your AI employee can check every timecard each evening for a missing clock-out, a skipped lunch or anything else you ask about. It texts the temp to fix it and brings you only what it can't settle.
If you use TempWorks for timecards and Outlook for email, your AI employee can remind every supervisor on Monday morning who hasn't approved their timecards. Before your cut-off it sends you the ones still open, so you only call them.
If you use Zoho Workerly for timesheets and RingCentral for texting, your AI employee can text each temp their hours for the week before the last shift ends. A temp who sees a mistake says so while it is still easy to fix.
If you use Zoho Workerly for timesheets and Gmail for email, your AI employee can bring you a rejected timesheet with the temp's clock-ins and the supervisor's note. Once you fix the timesheet, it chases the new approval.
If you use Zoho Workerly for timesheets and Gusto for payroll, your AI employee can enter the approved hours into Gusto every week. It shows you the totals and the cash you'll need, and payroll runs only when you approve it. If your payroll service takes an upload file, it builds that file from the approved hours and checks it against the timesheets. You upload it.
If you use Avionté for placements and ADP for payroll, your AI employee can compare each temp's pay with what the client is billed, before payroll runs. It shows you overtime that isn't being billed and any rate that doesn't match.
If you use Zoho Workerly for timesheets and QuickBooks for invoicing, your AI employee can move all your approved timesheets into QuickBooks in minutes, every week. Each client gets one invoice, with a line for every temp and every day showing the hours and the rate. Each invoice waits for your okay.
If you use TempWorks for timecards and Xero for invoicing, your AI employee can build each client's invoice in the format that client asks for, such as a line per day, a PO number or the signed timesheet attached. Nothing is sent until you say so.
If you use QuickBooks for invoices and Gmail for email, your AI employee can list each past-due invoice every Monday, by client and how late it is. It drafts a reminder for each one with the invoice and the approved timesheets attached, and sends it on your okay.
If you use QuickBooks for invoicing and BILL to receive payments, your AI employee can match each payment to the invoices it pays and tell you which clients paid short, and by how much.
If you use Zoho Recruit for applicants and DocuSign for signatures, your AI employee can send each new temp their paperwork on the day you hire them. That covers the tax forms, direct deposit, the handbook and their part of the I-9. It chases what is unsigned and tells you when the I-9 documents are ready for you to check.
If you place nurses or caregivers and use Bullhorn for temp records and WorkBright for onboarding documents, your AI employee can list every license, TB test and certificate that expires in the next month. It texts each temp for the new copy and tells you who can't be placed until it arrives.
If you use Zoho Recruit for applicants and TextUs for texting, your AI employee can text each new applicant your screening questions and offer interview times. The answers go onto the applicant's record, so your recruiters start with the people who fit.
If you use Bullhorn for placements and Outlook for email, your AI employee can email each client's supervisor every evening with tomorrow's names, start times and any changes. You choose which clients get it straight away and which emails wait for you.
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